Approving or rejecting timesheets

Timesheets help managers monitor the amount of time workers spend on tasks, keep track of absences, and record overtime hours to improve oversight and enhance compliance. Organizations can use timesheet data to analyze productivity, enable better project cost estimation and budget management, and overall identify trends in work across the business.

Workers submit their worked hours in the Talent Experience app and, sometimes, suppliers can submit them on behalf of workers in the Supplier Network app. The system assigns a Pending status to submitted timesheets. To promote accurate record-keeping practices, created timesheets can’t be deleted.

Hiring managers and program office users can find all pending, approved, rejected, overdue, and invoiced timesheet records in the Time & Expenses hub in Beeline Professional. Additionally, all timesheets pending approvals are included in the Tasks area of Professional. Typically, hiring managers and program office users can approve or reject timesheets.

When timesheets contain inaccuracies or are missing details, they can be rejected and resubmitted multiple times until they align with your organization’s practices. Depending on how your site is set up, timesheets can require multiple approvals. If there is a second approval required, the timesheet status will only change to Approved after both approvals are granted.

If a timesheet has been approved by mistake, it cannot be rejected after the approval has been finalized. Instead, the approved timesheet must be corrected to ensure that any incorrect hours or cost allocations are amended in a way that maintains data integrity and record accuracy. All corrected timesheets retain the same ID number and include an additional suffix to indicate the entry was corrected. For example, when timesheet 36359 is corrected, the ID changes to 36359.1, and if it is corrected again, it changes to 36359.2, and so on.