Defining rates
Rates determine how workers are paid for their work on specific engagements.
As a program office user or a Beeline Professional administrator, you can use preconfigured rates, such as pay rates, bill rates, double time, and overtime, or define your organization’s own compensation structures by tailoring rates for different roles, departments, market regions, experience, skills, or job demands.
Rates are linked in time codes and are used to calculate invoices.
For example, Bill Rate is mapped to the Regular time code and used to calculate how much a worker is compensated for any Regular time they work.
Rates can be expressed either as a static number or a formula based on another rate. For example, the overtime rate can be a formula of 1.5% of the bill rate.
Before you begin
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You must have administrator access to Professional.
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The time and expenses service must be active in the tenant site you’re setting up. For more information, contact your Client Services representative.
Steps
To define a new rate, complete these steps from any supported browser.
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Log in to Professional.
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From the left navigation, go to . The Home tab displays.
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Select the Rates tab.
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From the upper right of the Rates table, select Add. The Rate Details dialog displays.
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Enter a name in the Rate name field.
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In the Rate code field, reenter your rate name replacing spaces with hyphens. Entering the rate code in this format makes it easier to find and reference in process smart forms or import templates. The code must be unique across all rates.
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From the Rate Default View list, select Static if you plan to manually enter a rate, or Formula if you want the rate calculated based on the percentage value you enter.
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From the Rate Invoice Mapping list, select the category used for system invoicing, such as Amount, Tax, or Fees.
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Optional: If you want to set this rate as the default rate, select Yes from Set as default rate.
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Select Submit to add the new rate and return to the Rates table.