Timesheet calculations: daily rate workers
For workers on a daily rate engagement, Beeline Professional calculates timesheet amounts based on a bill rate expressed per day. Unlike hourly rate workers, daily rate workers are compensated for each full or partial day worked rather than by the hour. Rate structures are defined in Settings and applied to engagements, where the amount or formula can be configured for that specific engagement.
How rates are calculated
Daily rate engagements use a static bill rate, a fixed amount per day. For example, a worker with a daily bill rate of $200.00/day who submits a full day of work is billed $200.00 for that day.
Regular time
Daily rate workers can enter regular time in one of two ways depending on how their engagement is configured:
-
Hours: The worker enters the number of hours worked
-
Units of work: The worker records a portion of a workday using preset increments: 1.0 (full day), 0.75 (three-quarter day), 0.50 (half day), or 0.25 (quarter day)
When units are used, the system automatically converts them to hours for reporting, invoicing, and auditing purposes. As an approver, you will see the converted hours in the timesheet view.
For more information about how daily rate workers enter time, see About monthly, daily, and unit-based rates.
Overtime
Overtime for daily rate workers is handled differently than for hourly rate workers. Because the bill rate represents a full day rather than an hour, overtime cannot be calculated as a multiplier of the bill rate. Instead, overtime for daily rate workers is defined as a separate static hourly rate on the engagement.
For example, if a worker’s daily bill rate is $200.00/day for an 8-hour day, the effective hourly rate is $25.00/hr. An overtime rate for that worker would typically be configured as a fixed hourly rate reflecting time-and-a-half, for example, $37.50/hr.
Overtime hours are entered separately from regular time using a dedicated overtime time code and appear as a separate line on the timesheet.
What you see when approving
When reviewing a timesheet, regular time and overtime appear as separate lines. A worker may submit both on the same day, for example, a partial day unit entry for regular time and additional hours under an overtime time code.
The total shown on the timesheet is the sum of all submitted lines, each calculated at its respective rate.
When a timesheet rule has been applied to an entry, a question mark icon appears next to the time code. Selecting the icon displays the rule details, including the rule name, the input the worker provided, and the output the rule calculated. For more information about timesheet rules, see About timesheet rules and Building timesheet rules.
For information on how different timesheet amounts are rounded, see About rounding.